The Borough has an Ordinance requiring a Permit for a parade, celebration or any other special event that will close or significantly impact any public road, sidewalk or park.

Unless exempted, no special event shall be conducted by any person in or upon any public park, street or sidewalk in the Borough of Mechanicsburg without first obtaining approval from the Borough Council.

The application for approval of a special event shall be made at least forty-five (45) days in advance of the special event. No fee shall be charged for such approval; however, all reasonable costs incurred by the Borough to provide for the special event shall be paid. Therefore, direct costs incurred by the Borough to control traffic or crowds as a result of a special event not sponsored by the Borough shall be borne by the applicant. Costs shall be limited to direct out-of-pocket expenses incurred by the Borough such as, but not limited to, regular and overtime wages paid to Borough employees, special fire police wages, payments to outside fire and police authorities for necessary assistance, the cost of temporary signs, barricade rentals and other traffic control devices, and health, safety and sanitation amenities and any required cleanup or repairs.

GUIDELINES & INFORMATION

If you wish to close a street copies of liability insurance showing the Borough and PENNDOT as insured must be submitted along with the permit. We must submit those with the request to PENNDOT now in order to get permission to close roadways.

If you wish to close a State designated roadway, Council must have a minimum of three (3) months notice. Closing of a state designated roadway requires the posting of large Road Closed signs, posting of Detour Route(s) and the use of reflectorized barricades for daylight hours or reflectorized and lighted barricades for nighttime hours. The State designated streets or roads in the Borough are:

Main; Market; Sheperdstown; Simpson; Walnut; Williams Grove; York; and Marble (only between Market and York).

If you wish to close a local roadway, including public alleys, Council must have a minimum of four (4) weeks notice. Closing of a local roadway requires the posting of small Road Closed signs and the use of reflectorized barricades for daylight hours or reflectorized and lighted barricades for nighttime hours.

Regardless of the type of request, the Borough may have to specifically assign Police, Highway or other Borough personnel, resources, equipment or supplies to your event. If the Council decides such services or items are necessary, fees will be assessed against you or your organization. The Borough reserves the right to determine the Borough resources necessary for the event, as well as the types and numbers of any signs that may be required.

IF THE BOROUGH IS UNABLE TO CONFIRM APPROPRIATE ARRANGEMENTS WITH THE APPLICANT WITHIN TEN (10) DAYS OF THE SCHEDULED EVENT, APPROVAL MAY BE REVOKED AT THE SOLE DISCRETION OF THE BOROUGH.

COST ESTIMATES

Police Department; per officer/per Hour (Overtime) $42.00
Highway Department; per worker/per hour (Overtime) $30.00
Large Road Closed Sign; per sign; inc. delivery & pickup $95.00
Small Road Closed Sign; per sign; inc. delivery & pickup $75.00
Reflectorized, Non-lighted barricade; per barricade; inc. delivery & pickup $10.50
Reflectorized, Lighted Barricade; per barricade; inc. delivery & pickup $10.50
Detour Signs; per sign; inc. delivery & pickup $75.00
Temporary No Parking Signs; per sign (Posting may incur additional charges) $1.00

To apply for a Special Event Permit, please print and return the document below to the Police Department. It is highly recommended that you submit your Special Event Permit Application at least 45 days prior to the event in order to ensure it can be processed and approved in time. If you are looking for street closings you must submit your application at least sixty (60) days prior to the event. If you do not hear back about your application after 15 days please call the non-emergency police department number at (717)-691-3300.

Parade Special Event Application (mail-in/drop-off)